Purchasing - Credit Limits

Council employees may be issued a Council credit card. Cards are to be used for official Council business only, and each card is assigned a specific credit limit. Every credit card purchase must be documented by a receipt. Such receipts must be turned in to the Office Manager as soon as possible, but in no event within fifteen business days of making the purchase, or sooner upon request. Small Purchase Exception: If a credit card purchase is under $25.00, an email to the Office Manager substantiating the purchase will be accepted in lieu of the original receipt.

Purchasing is governed by the Council's Fiscal Management Policies. All purchases exceeding $200 (excluding routine recurring charges such as fuel for Council vehicles, copier supplies, postage, etc.) require a requisition and approval of the executive director or his designee. In the case of emergency (such as a roadside emergency involving a Council vehicle), you may expend up to $200 without approval.

Approval for purchases is accomplished by completing and submitting a purchase requisition to your supervisor or the Office Manager. Once approved, you or the Office Manager may place the order. Under most circumstances, the Office Manager will issue a purchase order for any purchase exceeding $1000.

Questions regarding purchasing should be addressed to your supervisor or the Business Manager.

Policy No.  8.96  Issued  1/1/2019  Applicable  12/13/2018